Description
Position Title: Administrative Assistant
Organization: Jewish Family Service of San Diego
Department: Desert Programs
Position Type: Full-Time (37.5+ hours/week), Non-Exempt
Work Setting: Onsite
Reports To: Director of Supportive Housing Programs
Pay Range: $21.72/hour
Total Compensation:
In addition to standard pay, compensation for this position includes:
Comprehensive, low-cost healthcare coverage for employees
Generous employer 401(k) contributions
Employer-covered life insurance
Time Away from Work:
Being able to take time away from work is critical in bringing your best self to work. Time off benefits for this position include:
Paid vacation time and sick leave
15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays
2 Wellness Days to be taken any time during the year to support employees’ mental wellness
Position Overview:
JFS is looking for a compassionate, mission-driven individual to join the Desert team as an Administrative Assistant. In this role, you have the opportunity to use your organizational skills and office experience to make a meaningful difference in your community and help change lives across Riverside and San Bernardino County. The Administrative Assistant plays an integral role on the team and supports the entire agency by assisting in data entry, greeting clients and visitors, audit preparation and maintenance of program documents. This position reports directly to the Director of Supportive Housing Programs and works closely with the Office Manager and the rest of the housing team.
Responsibilities:
Properly check guests/clients in and out in a welcoming manner
Proficiently answer/reroute phone calls and emails as appropriate
Maintain a clean and organized environment
Receive and sort mail
Greet and direct vendors/deliveries
Assist other programs as needed and as time allows
Interact effectively and courteously with all levels of management and staff
Perform other similar duties and projects as assigned and requested
Process receipts for monthly expenses into Papersave system
Process reimbursement requests for various contracts
Assist in regular file audits
Assist as needed with outreach services for walk-in clients
Assist in drafting documents and letters as needed
Assist in regular mailing of program documents as needed
Assist in food distribution
Skills/Experience/Abilities That Are a Must-Have:
Must have a valid CA driver's license, insurance, a reliable personal vehicle, and a willingness to travel off-site
Ability to pass a pre-employment drug test
High School Diploma or GED
Intermediate computer knowledge using Microsoft Outlook, Excel, and Word
Previous Customer Service Experience
Excellent communication and customer service skills
Must be dependable, reliable, responsible, and have a strong work ethic
Must be able to handle multiple phone calls, be able to multi-task and prioritize duties
Work cohesively with others in a fast-paced environment
Must be comfortable enforcing the agencies policies and procedures
Is accountable for the responsibilities of the position accepts constructive criticism in a positive manner
Ability to work independently, sometimes with limited supervision
Reliable transportation to arrive at work on-time
Ability to maintain HIPAA compliant confidentiality and discretion with regard to sensitive personal information of organization, guest, and clients
Treat others with respect; show sensitivity to and respect for cultural differences; support diverse workforce and help ensure a workplace and community free from unlawful discrimination and harassment
Skills/Abilities We’d Like You to Have:
At least 1 year of professional experience in an administrative role, ideally in a rapidly evolving institution
Physical Requirements:
Sit, talk, and listen
Stand, walk and use hands and arms to use a keyboard, handle papers, and reach for the phone
Occasionally lift and/or move up to 20 pounds
Important Notice:
Incomplete submissions will not be considered. Please, no phone calls. Please, principals only. Please, local candidates only (relocation is not provided).
About Jewish Family Service of San Diego
Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. We strive to ensure that each employee is treated with dignity and respect. Our goal is your success. Come work at JFS and be our partner in Moving Forward Together. To learn more about JFS, please visit jfssd.org.
*Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
