Description

The Getty Research Institute (GRI) is searching for a dynamic and experienced professional Portfolio Project Manager (PPM) to establish project management processes under the GRI’s Administration Division. Reporting to the Associate Director of Administration, the PPM will bring together project managers working on various projects from across the GRI and with our external partners to build a cohesive methodology and approach to project management policies and procedures, effective communication, efficiencies of resources, and consistent practices including software, reporting, schedules and timelines, and resource management. The PPM will serve as a team manager as well as having project management responsibility for their own projects, as needed. Working closely with the GRI’s senior leadership team, the PPM will be accountable for ensuring all GRI projects align with our goals and mission and are creating the desired impact within budget and established timeframe.

Major Job Responsibilities

• Directs and oversees the strategy and implementation of GRI projects ensuring a consistent approach to project management across the institution's portfolio of projects, using a clear and defined professional project management methodologies
• Leads and mentors a small team of project managers, fostering a culture of high performance and professionalism; provides project management strategies and guidance to others within GRI
• Oversees a wide range of GRI projects to ensure visibility and meeting overall scope and objectives for our investment
• Develops and delivers detailed portfolio reports, tracking progress, resource allocation, and project outcomes to GRI senior management, stakeholders, and Senior Budget Analyst
• Develops criteria for evaluating programs, proposals, benefits, specializations needed, and other pertinent information related to project assignments
• Works with project managers and project sponsors to develop project budgets, schedules, work plans, resource requirements, cost estimates and projections, and status reports
• Develops and implements plans to communicate and explain project methodology and processes to interested groups and team members
• Reviews and recommends proposals and bids to management and guides proposals through governance processes
• Oversees the monitoring and management of costs of all GRI projects to ensure project completion within budget and established timelines
• Monitors and manages project quality to ensure project deliverables are acceptable and fulfill the terms of the project contract or specifications
• Works with project managers and project sponsors, identifies potential project risks and difficulties and designs strategies to mitigate or avoid them
• Creates documentation procedures to capture changes in original project plans
• Plans, supervises, and assigns projects to project managers according to capacity and expertise needed for projects. Initiates complex or enterprise-level projects, obtains authorization and commitment, and demonstrates business need and project feasibility

Requirements

Qualifications

• Bachelor’s degree in a related field 
• 8-10 years of experience as a project manager, with at least 2 years of proven work history of managing teams of project managers
• Project Management Professional (PMP), or other project management framework certification required, or certification in process
• Experience working within the arts, cultural heritage, academic, or non-profit spheres is highly desirable

Knowledge, Skills, and Abilities

• Demonstrated ability to lead teams and manage a large project portfolio with significant budget oversight
• Experience managing major systems and facilities implementation projects
• Experience delegating and overseeing assignments to ensure successful and timely completion and to obtain the cooperation of others within and outside the unit
• Demonstrated ability to lead and work in partnership with others and foster mutual working relationships with peers, staff members, and others
• Demonstrated negotiation and facilitation skills; report preparation and presentations; effective communication skills; data management and assessment skills or experience; and to plan, assign, and/or supervise the work of others
• Possesses an ability to think strategically and creatively, to anticipate technology trends, to exercise sound judgment in making critical decisions, to analyze complex information, and to transfer that thinking into cogent plans for a complex organization
• Extensive knowledge of project management fundamentals, waterfall and agile methodologies, and tools
• Excellent communication and stakeholder management skills, adept at engaging with diverse teams and senior executives
• Ability to juggle multiple priorities in a dynamic environment
• Ability to motivate team members to work toward goals in a mission-driven environment
• Proficiency in project management software and tools (e.g., Workfront, Jira)
• Highly organized and detail-oriented
• Willingness and ability to travel