Description
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Job Title: Marketing Project Manager
Reporting to: Director of Digital Marketing & Marketing Operations
Job Location: Global Headquarters: Port Washington, New York 11050 (Western Nassau County)
Position Summary: The Marketing Project Manager reports directly to the Director of Digital Marketing and Marketing Operations and is the central traffic coordinator for marketing work across the organization. This role owns intake, prioritization, routing, and executes follow-through for design requests and large marketing projects; building and maintaining the operating system for marketing work, including workflows, templates, dashboards, and automations. This highly visible role delivers strong stakeholder management driven by a sense of urgency and high level organizational skills.
Key Responsibilities:
Intake, prioritization, and traffic coordination:
-Own the marketing request intake process, including forms, requirements gathering, and standardization.
-Run traffic and status meetings, manage timelines, and escalate risks when capacity or deadlines are at risk.
Project management and execution:
-Manage multiple concurrent projects from kickoff through delivery, ensuring milestones and approvals stay on track.
-Track dependencies, handoffs, and approvals across teams.
Workflow ownership, tooling, reporting, and automation:
-Build and administer the marketing project management platform (Monday.com, ClickUp, or similar), including templates, custom fields, dashboards, views, permissions, and governance.
-Identify workflow bottlenecks and implement improvements that reduce manual coordination and increase throughput.
-Partner with Marketing Operations, IT, and other teams as needed to streamline handoffs between systems (for example, HubSpot to PM tool intake, asset approvals, or status syncing).
-Document processes and SOPs and train stakeholders to drive adoption.
Critical Success Factors:
-Ensure the intake and prioritization process is live and adopted by key stakeholders.
-Marketing work is organized in one system with reliable statuses, owners, deadlines, and approvals.
-Delivering deadlines on time through proactive dependency tracking, follow-up, and escalation.
-Supply leadership with clear visibility into workload, project status, and risks through dashboards and reporting.
-Reduction in manual coordination through Automation and improved speed and consistency.
Requirements
Requirements:
-Bachelor’s degree in Marketing, Business, or a closely related field of study.
-7-10 years of experience in marketing project management, marketing traffic management or marketing operations.
-Proven measurable success owning a Marketing enterprise system such as Monday.com.
-Ownership in managing large initiatives such as product launches, trade shows, catalogs, website projects, and cross-functional campaigns.
-Demonstrated experience creating workflow automations in Marketing Project Management platforms, including routing, reminders, approvals, and dependency management.
-Proficiency in driving operational processes using Marketing project management tools such as Monday.com, ClickUp, Asana, Jira, -Smartsheet, or similar. This includes building workflows, templates, and dashboards.
-Proven experience using marketing systems such as HubSpot and asset management workflows, including DAM and PIM platforms.
-PMP and/or Agile or Scrum certification (CSM, PSM, PMI-ACP) is preferred.
-Strong stakeholder management skills and the ability to drive accountability and results across teams.
The expected salary is 100,000.00 - 120,000.00. The actual compensation will be determined based on experience and other factors allowed by law.