Description

Posting Details

Posting Number

S14978P

Working Title

Event Planning Assistant

Department

CAES-Poultry Science

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

https://poultry.caes.uga.edu/

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Mon - Fri 8 am - 5 pm
overtime as needed
occasional weekends as needed

Advertised Salary

Commensurate with Experience

Posting Date

04/10/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

05/24/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title

Event Planning Assistant I

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications

Position Summary

This individual will provide administrative support for the Department of Poultry Science with the College of Ag. This position will provide administrative support to the Extension faculty and staff towards outreach efforts and the Department of Poultry Science. This will include, but is not limited to, routine clerical, administrative, financial support, and event planning and coordination.

Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers. Provides assistance with some accounting functions such as reimbursement requests, travel, payment requests, Marketplace deposits, UGAMart ordering, and travel authorities.

Under the direction of Extension Faculty and Staff, ensure the planning and execution of Extension Conferences and Workshops, including registration, payments, catering requests, vendor coordination, including registration, payments, deposits, refunds, catering requests, including registration, payments, catering requests, vendor coordination, and other aspects as needed to support a successful event.

https://poultry.caes.uga.edu/

Knowledge, Skills, Abilities and/or Competencies

• Event Planning and Coordination Experience
• Familiarity with Conference Planning, Execution, and Post-Event Follow-Up
• Proficient with Microsoft Office Suite, Google Suite
• Experience in an office setting
• Comprehension of office practices and procedures
• Exceptional Organizational Skills
• Ability to use discretion with confidential material
• Ability to apply independent judgment

Physical Demands

• Driving as needed to perform job duties.
• Lifting up to 40 pounds.

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Administrative/Clerical:

Support to faculty and staff with, but not limited to

• Reserve venues, schedule guests, draft and finalize contracts, and lock down day-of logistics
• Edit existing content for event materials and work with graphic designer to produce
• Coordinate with vendors and others as needed across all functions of an event (ex: registration, setup, catering, audio/visual)

Youth poultry judging events:

• Assist with travel planning, rental cars, restaurant reservations, and securing supplies
• Assist with out-of-town event delivery (currently 9 events)
• Assist faculty with expense reimbursement

Expositions:

• Book venues and lodging room blocks
• Collaborate with faculty and staff on departmental booth setup, logistics and daily operation for the week of the International Production and Processing Exposition ( IPPE ). This will require a 3-night stay in Atlanta.

Fairs:

• Work with Georgia Poultry Federation on filling volunteer staffing rosters for the Poultry World booth at the Georgia National Fair.
• Departmental events (on and off campus) for Poultry Science (conferences, workshops, seminars, alumni events
• Provides back-up assistance to Department's Assistant as needed

Percentage of time

65

Duties/Responsibilities

Financial:

• Fiscal and accounting support for faculty, including expense reconciliation reports, travel authorizations, reimbursements, and payment requests.
• Prepare and submit registration deposits in Marketplace
• Refreshes and distributes monthly financial reports to faculty on state, project, various, and foundation accounts.
• Refreshes and distributes monthly financial reports to faculty on state, project, various, and foundation accounts.
• Refreshes and distributes monthly financial reports to faculty on state, project, various, and foundation accounts.

Percentage of time

30

Duties/Responsibilities

Other Duties As Assigned

Percentage of time

5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Kim Kotkiewicz

Recruitment Contact Email

kimk@uga.edu

Recruitment Contact Phone

706-542-1351

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents