Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Weekdays
Advertised Salary Commensurate with Experience Posting Date 12/02/2025 Open until filled Yes Closing Date Proposed Starting Date 12/21/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Administrative Assistant I FLSA Non-Exempt FTE 0.75 Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications
Experience working with UGA systems; Experience coordinating schedules and working with research projects.
Position Summary
Position will support the administrative needs of research center directorship, coordinators, research staff, affiliated PIs, and students. Daily tasks include making purchases within UGAmart, obtaining proper approvals, maintaining director's calendar, and tracking purchases. Additional tasks include assisting the center coordinator with daily tasks such as coordinating meetings, creating agendas, and correspondence with other UGA staff and affiliates.

This position is grant funded, expected to end five years after the project start date in 2023. The position may be extended beyond the initial term, contingent upon continued funding.
Knowledge, Skills, Abilities and/or Competencies

• Capable of communicating clearly for efficient understanding
• Competent working with UGA financial and purchasing platforms
• Able to quickly pick-up academic and research related support tasks such as grant writing and submission protocols, CV formatting and editing
• Adaptable and able to troubleshoot changes in university systems and processes

Physical Demands
Handle packages, less than 15 pounds

Sit at computer as needed
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Complete all purchasing required by individual research projects, center, and staff, including PIs, from initiation to completion, including corresponding with the finance team responsible for approvals.
Percentage of time 40 Duties/Responsibilities
Manage the center newsletter and simple updates to the website, updating and creating content as needed, and troubleshooting.
Percentage of time 25 Duties/Responsibilities
Assist PIs, staff, and students in processing travel and expense reports.
Percentage of time 10 Duties/Responsibilities
Manage PI and center calendars and schedules, including reserving rooms, and managing correspondence scheduling meetings.
Percentage of time 10 Duties/Responsibilities
Assist with editing and drafting as requested by PIs and center coordinator.
Percentage of time 10 Duties/Responsibilities
Meetings with center personnel and grant teams for updates, project understanding and planning, job oversight.
Percentage of time 5

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Katie Huelskoetter Recruitment Contact Email suma@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents Optional Documents