Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
In office position M-F 8-5
Advertised Salary Commensurate with experience Posting Date 02/05/2026 Open until filled Yes Closing Date Proposed Starting Date 03/01/2026 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Business Services Pro II FLSA Exempt FTE 1.00 Minimum Qualifications
Bachelor's degree in a related field or equivalent and 2 years of professional experience
Preferred Qualifications Position Summary
This Business Manager position will be based out of the Warnell Fiscal-Admin Office, and will oversee aspects of several hiring and payroll functions for primarily faculty and postdoc employment groups. They will also be responsible for submission and approval of GL journals, AP JVs, payment requests, position funding changes, EDRs, and ad hoc requests. The Business Manager will work in conjunction with the Assistant Director of Finance & Operations, Grants Manager, and other positions to ensure accurate account management and balancing. This position will be highly involved in annual budget planning, summer school payroll and budget journal submissions. This position is a professional position expected to perform assigned duties, responsibilities, and tasks with a high degree of independence and exceptional proficiency.

Knowledge, Skills, Abilities and/or Competencies

• Strong working knowledge of People Soft, Excel, Word.
• Ability to interpret UGA financial reports and queries.
• Ability to concurrently manage multiple tasks.
• Ability to work without supervision on projects.
• Ability to work well with others.
• Provide and grasp the value of quality customer service.

Physical Demands
normal in office working environment
working at a desk and computer
Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Hiring and Payroll Management:

• Work closely with the faculty affairs liaison to process all position, posting, and hiring proposals for all faculty and part-time instructors, and submit Post Docs and Retire Rehires positions via UGAjobs. Maintain email correspondence and other documentation related to hiring requests.
• Process and oversee payroll transaction entries including position funding changes, express direct retros, ad hoc salary changes, terminations via One USG Connect.
• Work closely with the Grants specialist to track and manage faculty cost share distribution for grants and personnel effort close to project end dates.
• Maintain faculty FTE distributions as communicated by the Dean and the Financial Director.
• Process faculty supplements, First Year Odyssey and Grad First payments.
• Run regular reports and queries to ensure accuracy of payroll actuals, including position funding queries, payroll expense detail reports, and internal Warnell payroll spreadsheets.

Percentage of time 35 Duties/Responsibilities
Budget Planning and Financials Management:

• Proactively work with faculty and staff to collect and enter position funding information in the budget system during budget development.
• Keep track of all full-time faculty and staff positions funding arrangements throughout the year.
• Track payroll budget and payroll transactions on all study abroad and field study programs for accuracy.
• Enter Budget Journals to keep DSS, and various accounts budgets up to date.
• Enter and approve General Ledger journals, Accounts Payable journal vouchers, or payment requests as needed.
• Act as a purchase card (Pcard) Approver 2 for multiple Pcard holders in Warnell.

Percentage of time 30 Duties/Responsibilities
Summer School Planning and set up:

• Work proactively with faculty to keep a running track of summer payroll commitments and send summer worksheets to faculty.
• Submit summer payroll and corrections as needed.

Percentage of time 15 Duties/Responsibilities
Supervision:

• Supervise Fiscal Admin Assistant position in the Warnell Fiscal office. Serve as a back up for day to day tasks served in this role.

Percentage of time 10 Duties/Responsibilities
Other duties as assigned:

• Assist with other duties as assigned by Assistant Director of Finance & Operations, which may include special projects or temporary coverage during staff absences.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Mary Kate Rubin Recruitment Contact Email mkrubin@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV

Optional Documents

1. Cover Letter
2. Unofficial Transcripts
3. List of References with Contact Information
4. Unofficial Letters of Recommendation